Frequently Asked Questions for Sponsors & Exhibitors
General Sponsorship & Booth Questions
Q: What is the deadline to purchase a sponsorship package or exhibit booth? A: The final deadline for all package purchases and inclusion in printed materials is January 16th, 2026. However, due to high demand, spots are often sold out 4-6 weeks prior. We recommend securing your spot as soon as possible.
Q: Are there limitations on what I can sell or promote at my booth? A: All products and promotions must be legal and align with the general theme and positive environment of the event. We will review any items or activities that require special setup or licensing. Please consult your contract or contact us if you have specific questions about product eligibility.
Q: Is there an exclusive period for any sponsor tiers? A: Yes. The After Dark Presenting Sponsor tier and the Executive Spotlight tier are limited to one brand per category/industry to ensure maximum brand visibility and ownership.
Logistics & Setup
Q: What is included with the physical booth space? A: All standard booth include one 6-foot skirted table, and two chairs. Pipe and drape are NOT included in standard booth packages. To order pipe and drape, backdrops, custom signage, or a complete custom booth package that will be set up for you, please contact James directly at [james@lootfest.co]. These custom services are provided at an additional cost.
Q: Are utilities (power, internet) included with my booth purchase? A: Basic Wi-Fi is complimentary for general browsing, but high-speed, dedicated internet (wired) is available for purchase directly through the venue's exclusive vendor. Similarly, dedicated power drops (electric) for your booth are available for purchase to ensure reliable service for product demos and charging. Details for ordering these services will be provided upon contract signing.
Q: When is the setup and breakdown window for exhibitors? A: Setup occurs on March 6th the event from 10am to 3pm. Breakdown is immediately following the event closing on the final day, from 6pm to 8pm. Detailed scheduling and loading dock information will be provided 30 days prior.
Q: If I purchase the Loot Drop inclusion, when and where should I send my items? A: Items for the Loot Drop must be delivered to our warehouse no later than February 13th to ensure timely packaging. Shipping address and detailed instructions will be provided by your Sales Director, Myranda Cochran, upon purchase.
Contracting & Payment
Q: Can I pay for my sponsorship via invoice instead of credit card? A: Yes and we also we can accept payment via bank transfer (ACH/Wire). All payments must be finalized by the January 16th, 2026 regardless of the payment method. We also offer payment plans via Klarna and Affirm.
Q: Are sponsorship fees tax-deductible? A: We recommend consulting with your accounting or finance department. LootFest is a for-profit entity, but sponsorship fees are generally considered business marketing expenses.